Office Productivity – Working With Excel, PowerPoint & Outlook

PROGRAM OVERVIEW

This program is designed to empowered participants with requisite skills required for effective Office Productivity working with Excel, PowerPoint and Outlook

With our Office Productivity workshop, each participants will understand how an Office Productivity binder demonstrates professionalism and efficiency in an organization or office setting and also will help your team manage their time, attention, and energy—the three core ingredients of productivity. The five days session has three parts, each of which weaves powerful personal productivity tactics with helpful exercises on how to get more done each day.

In the Office Productivity course, participants will learn the core skills that will help them use their resources efficiently, manage their time wisely, communicate effectively, and collaborate with others skillfully. The practices presented in this course may take time to be a part of your daily work routine. However, making the commitment to consistently apply the concepts every day is the key to changing and adopting new behaviors in a short amount of time.

WHO SHOULD ATTEND?

• Executive Administrators
• Personal Assistance to Senior Executive
• Office Administrator
• Office Manager
• Business Manager

PROGRAM OUTLINE:

Module One: Create and Manage Worksheets and Workbooks:

• Create Worksheets and Workbooks
  • Create a workbook
  • Import data from a delimited text file
  • Add a worksheet to an existing workbook
  • Copy and move a worksheet
• Navigate in Worksheets and Workbooks
  • Search for data within a workbook
  • Navigate to a named cell, range, or workbook element
  • Insert and remove hyperlinks
• Format Worksheets and Workbooks
  • Change worksheet tab color
  • Rename a worksheet
  • Change worksheet order
  • Modify page setup
  • Insert and delete columns or rows
  • Change Workbook themes
  • Adjust row height and column width
  • Insert headers and footers
• Customize Options and Views for Worksheets and Workbooks
  • Hide or unhide worksheets
  • Hide or unhide columns and rows
  • Customize the Quick Access toolbar
  • Change workbook views
  • Change window views
  • Modify document properties
  • Change magnification by using zoom tools
  • Display formulas
• Configure Worksheets and Workbooks for Distribution
  • Set a print area
  • Save workbooks in alternative file formats
  • Print all or part of a workbook
  • Set print scaling
  • Display repeating row and column titles on multiple worksheets
  • Inspect a workbook for hidden properties or personal information
  • Inspect a workbook for accessibility issues
  • Inspect a workbook for compatibility issues

Module Two: Manage Data Cells and Ranges            

• Insert data in cells and ranges
  • Replace data
  • Cut, copy, or paste data
  • Paste data by using special paste options
  • fill cells by using Auto Fill
  • Insert and delete cells
• Format cells and ranges
  • Merge cells
  • Modify cell alignment and indentation
  • Format cells by using Format Painter
  • Wrap text within cells
  • Apply number formats
  • Apply cell formats, apply cell styles
• Summarize and organize data
  • Insert Sparkline
  • Outline data
  • Insert subtotals
  • Apply conditional formatting

Module Three: Create tables

• Create and manage tables
  • Create an Excel table from a cell range
  • Convert a table to a cell range
  • Add or remove table rows and columns
• Manage table styles and options
  • Apply styles to tables
  • Configure table style options
  • Insert total rows
• Filter and sort a table
  • Filter records
  • Sort data by multiple columns
  • Change sort order
  • Remove duplicate records

Module Four: Perform operations with formulas and functions:

• Summarize data by using functions
  • Insert references
  • Perform calculations by using the SUM function
  • Perform calculations by using MIN and MAX functions
  • Perform calculations by using the COUNT function
  • Perform calculations by using the AVERAGE function

• Perform conditional operations by using functions
  • Perform logical operations by using the IF function
  • Perform logical operations by using the SUMIF function
  • Perform logical operations by using the AVERAGEIF function
  • Perform statistical operations by using the COUNTIF function
• Format and modify text by using functions
  • Format text by using RIGHT, LEFT, and MID functions
  • Format text by using UPPER, LOWER, and PROPER functions
  • Format text by using the CONCATENATE function

Module Five: Create charts and objects

• Create charts
  • Create a new chart
  • Add additional data series
  • Switch between rows and columns in source data
  • Analyze data by using Quick Analysis
• Format graphic elements
  • Resize charts
  • Add and modify chart elements
  • Apply chart layouts and styles
  • Move charts to a chart sheet
• Insert and format objects
  • Insert text boxes and shapes
  • Insert images
  • Modify object properties
  • Add alternative text to objects for accessibility

POWERPOINT OUTLINE:

Module One: Create and manage presentations

• Create a presentation
  • Create a new presentation
  • Create a presentation based on a template
  • Import Word document outlines
• Insert and format slides
  • Insert specific slide layouts
  • Duplicate existing slides
  • Hide and unhide slides
  • Delete slides
  • Apply a different slide layout
  • Modify individual slide backgrounds
  • Insert slide headers, footers, and page numbers
• Modify slides, handouts, and notes
  • Change the slide master theme or background
  • Modify slide master content
  • Create a slide layout
  • Modify a slide layout
  • Modify the handout master
  • Modify the notes master
• Order and group slides
  • Create sections
  • Modify slide order
  • Rename sections
• Change presentation options and views
  • Change slide size
  • Change views of a presentation
  • Set file properties
• Configure a presentation for print
• • Print all or part of a presentation
  • Print notes pages; print handouts
  • Print in color, gray scale, or black and white
• Configure and present a slide show
  • Create custom slide shows
  • Configure slide show options
  • Rehearse slide show timing
  • Present a slide show by using Presenter View

Module Two: Insert and Format Text, Shapes, and Images:

• Insert and format text
  • Insert text on a slide
  • Apply formatting and styles to text
  • Apply WordArt styles to text
  • Format text in multiple columns
  • Create bulleted and numbered lists
  • Insert hyperlinks
• Insert and Format Shapes and Text Boxes
  • Insert or replace shapes
  • Insert text boxes, resize shapes and text boxes
  • Format shapes and text boxes
  • Apply styles to shapes and text boxes
• Insert and format images
  • Insert images
  • Resize and crop images
  • Apply styles and effects
• Order and group objects
  • Order objects
  • Align objects
  • Group objects
  • Display alignment tools

Module Three: Insert Tables, Charts, SmartArt, and Media:

• Insert and Format Tables
  • Create a table
  • Insert and delete table rows and columns
  • Apply table styles
  • Import a table

• Insert and Format Charts
  • Create a chart
  • Import a chart
  • Change the Chart Type
  • Add a legend to a chart
  • Change the chart style of a chart
• Insert and Format SmartArt Graphics
  • Create SmartArt graphics
  • Convert lists to SmartArt graphics
  • Add shapes to SmartArt graphics
  • Reorder shapes in SmartArt graphics
  • Change the color of SmartArt graphics
• Insert and manage media
  • Insert audio and video clips
  • Configure media playback options
  • Adjust media window size
  • Set the video start and stop time
  • Set media timing options

Module Four: Apply transitions and animations:

• Apply slide transitions
  • Insert Slide Transitions
  • Set transition effect options
• Animate Slide Content
  • Apply animations to objects
  • Apply animations to text
  • Set animation effect options
  • Set animation paths
• Set Timing for Transitions and Animations
  • Set transition effect duration
  • Configure transition start and finish options
  • Reorder animations on a slide

Module Five: Manage Multiple Presentations:

• Merge Content From Multiple Presentations
  • Insert slides from another presentation
  • compare two presentations
  • insert comments, review comments
• Finalize Presentations
  • Protect a presentation
  • Inspect a presentation
  • Proof a presentation
  • Preserve presentation content
  • Export presentations to other formats

OUTLOOK:

Module One: Manage the Outlook Environment for Productivity:

• Customize Settings
  • Customize reply messages
  • Change text formats for all outgoing messages
  • Customize the Navigation Pane
  • Configure reviews
  • Manage multiple accounts
  • Add an account
• Print and Save Information
  • Print message, calendar, contact, or task information
  • Save message attachments
  • Preview attachments
  • Save messages in alternate formats
  • Export messages to a data file
• Perform Search Operations in Outlook
  • Create new search folders
  • Search for items in messages, tasks, contacts, or calendars
  • Search by using advanced find; search by folder

Module Two: Manage Messages:

• Configure Mail Settings
  • Set fonts for new messages and responses
  • Create, assign, and modify signatures
  • Create and manage rules
  • Create automatic replies
  • Create messages by using Quick Parts
  • Configure Junk Email and Clutter settings
• Create Messages
  • Create a message
  • Add or remove message attachments
  • Add cc and bcc to messages
  • Add tracking and voting options
  • Forward and reply to messages
  • Request a delivery or read receipt
  • Redirect replies
  • Flag outgoing messages for follow up, importance, and sensitivity
  • Recall a message
• Format a Message
  • Format text
  • Insert hyperlinks
  • Apply themes and styles
  • Insert messages
  • Add a signature to specific messages
• Organize and Manage Messages
  • Sort messages
  • Move messages between folders
  • Add new local folders
  • Apply categories
  • Clean up messages
  • Mark a message as read or unread
  • Flag received messages, ignore messages
  • Sort messages by conversation
  • Delete messages
  • Automate repetitive tasks by using Quick Steps
  • Configure basic Auto Archive settings
  • Delegate access

Module Three: Manage Schedules:

• Create and Manage Calendars
  • Create and add calendars
  • Adjust viewing details for calendars
  • Modify calendar time zones
  • Delete calendars
  • Set calendar work times
  • Manage multiple calendars
  • Manage calendar groups
  • Display multiple calendars
  • Share calendars
• Create Appointments, Meetings, and Events
  • Create calendar items
  • Create recurring calendar items
  • Cancel calendar items
  • Create calendar items from messages
  • Set calendar item times
  • Set up meetings by using the scheduling assistant
  • Set free or busy status for calendar items
  • Schedule resources
  • Set up meeting location by using Room Finder

• Organize and Manage Appointments, Meetings, and Events
  • Set calendar item importance
  • Forward calendar items
  • Configure reminders
  • Add participants
  • Respond to invitations
  • Update individual or recurring calendar items
  • Share meeting notes
  • Categorize calendar items
• Create and Manage Notes and Tasks
  • Create and manage tasks
  • Create and organize notes

Module Four: Manage Contacts and Groups:

• Create and Manage Contacts
  • Create a new contact
  • Delete contacts
  • Import contacts from external sources
  • Edit contact information
  • Attach an image to a contact
  • Add tags to contacts
  • Share contacts
  • Create and manage address books
• Create and Manage Contact Groups
  • Create new contact groups
  • Add contacts to existing contact groups
  • Add notes to a contact group
  • Update contacts within contact groups
  • Delete contact groups
  • Delete contact group member

DURATION: 5 DAYS